As you all know, the event cost has been lowered to $5 a person, and kids under 13 are free. $5 a head is def a deal and is very hard to beat!

Even for $10 a head, it was well worth going considering the sort of quality food/drinks you get, and now for $5 you get to eat bbq steak, chicken, all sorts of sides like beans to potato salad, from bread to crackers, and every condiment that you can think of. For $5!!!


The way the cost of the event breaks down is like this:

Lets use the figure of 500 people showing up to the event, just as a round number. We'd need the following amount of food:

1. 400+ lbs of RAW MEAT. That's right, 400lbs of raw steak and chicken, that way after cooking people have a little more then half a pound of meat per person, which I think is perfect. That adds us to ABOUT $3,350!!! You heard right, $3,350 for MEAT alone!!!

2. Sides and condiments. We need about 8oz of sides per person on average, AT LEAST, So that's about 300lbs of potato salad, beans, etc to go along with the meat. I don't know how much that adds up to since I don't remember from two years ago, but it's A LOT!

3. Bread, rice, etc for 500. We need bread and rice for 500 people, if you've bought bread for your family bbq, you know that just 8 buns can cost around $4-5, so add that along with the rest of the food.

4. Drinks. Since we've had some record temps at past events, it's VERY important to stay hydrated at the event, which is why we provide so many drinks for everyone. We try to aim at buying 4-5 drinks per person so that everyone has enough to drink. That adds up to having 2000-2500 drinks, from canned soda to bottled water at the event! Lets not forget the ice to keep all that stuff cold!

5. Snacks and desert. I like to make sure that people get a good meal, and that includes having an after-meal desert item of some sort, from cake to cookies, we have to make sure that everyone has enough food of each type, from chicken to cookies.


These are the basic food item categories, and it's broken down simply so that you guys can get a good understanding as to how the event works, and where your $5 entry money is going. Without the help from our amazing vendors, this meet wouldn't be possible because the prices would be outrageous! So lets give thanks to:

Subydude
GST Motorsports
LIC Motorsports
DB Tuned
Speed Element
Fine Line Imports
EQ Tuning
Omega Tint Werks
Huck Gee designs
Rally Armor


The reason for this thread is because I've had quite a few people ask me about the meet, and how costs break down out of curiosity. I figure it would be cool to show you a behind the scenes look at what goes on at the annual event and where exactly your entry fee money goes. The costs are cut really close, but I'm able to make it work thanks to the many years of experience I have doing this event. Every cent of the money I get for this event is used somewhere or somehow, the better the food/etc is, the better the event, and the more memorable it will be to people in the future, and that's the key to making a successful meet. Never cut corners unless you're forced to, do everything you can to go the extra mile to make your event better then the average events that people normally go to.

This year we're expecting anywhere from 400-500 people, which is why I can't buy ALL the food all at once, and is the reason I have a team of folks who will make a costco run on the day of the event once we have an understanding as to how many people will actually be there. Since folks don't like to pre-pay, I don't have a concrete number of people attending, it makes things a bit more difficult for me, but thanks to people helping me it can all be made possible!


Onto the raffle info. As you all know by now, we're going to have a raffle of epic proportions! We're giving away items from a cobb access port to a fully built boxer engine!!! Yes, you heard right! A built motor!!!

All the money we raise from the raffle will be donated to the Fremont tri-city (it's the shelter for Fremont, Union City, and Newark) animal shelter, and Furry Friends Animal rescue. We're going to split it up accordingly. Not only will you have the chanced to win some AMAZING prizes, but know that your money will go straight to helping poor homeless cats and dogs!!! We couldn't do this without the help of our vendors. We're so lucky to have such great vendors in the bay area! I remember what it was like back in 1999 when the subaru aftermarket world was tiny and we had ZERO bay area vendors... Compared to now, it was night and day. Some of you guys don't know how lucky we are to have support from local vendors.


Since the meet is about a month away, I thought it was a good idea to give you guys more info about what the meet is about and how it's created, and who we give thanks to.


With that being said, a HUGE thanks goes out to our vendors, and a big thanks to all the members that show up to the event! This event is for you, have fun and drive responsibly, I'll see you on August 9th at 11:30am at Stafford Lake in Novato!!!



Get your event shirts here:
https://www.i-club.com/forums/bay-area-15/official-bam-shirt-thread-order-your-shirts-hoodies-here-%5Bplease-read-%5D-206277/

 

I forgot to mention, as every year, you guys are more then welcome to take leftovers from the meet, from unused drinks to uncooked food (which will be on ice). I'm forced to buy extra food after 2004 where we ran out of food due to people wasting food and taking way more then they should... I've learned from it and you benefit from it! I don't want anything to go to waste, so please feel free to take home leftover food AFTER the event (NOT DURING!!!!!).

 

wow, impressive Daniel!! Can't wait

 

You should promote you avatars at the front desk of BAM... Make some cards or something and have people pay you a dollar per avatar or something. You do great work and I think its well worth it.

The girls at the front desk can hand them out with any of the other things that they hand out. Just a thought