CITY OF GARDENA
PAYROLL AND BENEFITS TECHNICIAN
FINAL FILING DATE: FRIDAY, APRIL 24, 2009, 4:00 P.M.

$4,104 $4,309 $4,524 $4,750 $4,988

THE POSITION
Under general direction performs specialized and confidential accounting work in the preparation and maintenance of the City payroll and benefits, including reporting to state and federal agencies as required by law. Performs a variety of complex accounting, technical, analytical and clerical duties; coordinates and verifies payroll-related data and reports; reconciles accounts; ensures timely and accurate posting of payroll-related employee data including account numbers, tax status, various deductions and direct deposits; computes and interprets miscellaneous forms of compensation, tax adjustments, garnishments, tax levies and other deductions; computes and prepares all adjustments of pay, leave, severance pay and on-line checks; analyzes the system-generated retroactive pay report and makes corrections when necessary; performs data queries, produces reports and prepares monthly general ledger journal entries; requests wire transfers to fund the payroll and various deductions and processes requests for warrants; compiles and inputs year-end adjustments for W-2’s; confers with Personnel and other City departments and individual employees regarding changes in payroll status or deduction changes; prepares unemployment insurance reports and employment verifications; prepares special reports and schedules required by auditors and other City departments; analyzes and participates in resolving payroll problems; contacts individuals or agencies to resolve discrepancies, obtain data or documents or general information; files and maintains a variety of records, reports and documents including special city benefit programs; Section 125 Medical Reimbursement program; maintains health and life insurance records for affected employees and prepares records, reports and other documents as required; prepares and reviews various internal, State and Federal records, schedules, journals and reports; coordinates wage levies and assignments with other governmental agencies including Internal Revenue Service (IRS), the Employment Development Department (EDD); the Franchise Tax Board (FTB), the Public Employees’ Retirement System (PERS) and the Public Agency Retirement System (PARS); administers the unemployment insurance reimbursement program; makes payroll adjustments and other payroll issues as necessary, prepares memos and letters for internal and external correspondence; coordinates with other City departments on payroll-related issues; performs other related duties as required.

EDUCATION AND EXPERIENCE
An Associate’s degree in bookkeeping, accounting, benefits or a closely related field and at least four (4) years of progressively responsible experience in performing financial, benefit and payroll processing or any combination of education and experience that demonstrates the skill level required. Advanced computer skills in Excel and Word required.

SKILLS
Ability to type at a rate of 45 net words per minute. A Typing Certificate from an accredited agency with the date test was administered, number of gross and net words per minute, number of errors, and the signature of the person authorized to issue the Certificate must be submitted along with the Employment Application. Statistical typing; skill in the operation of a variety of office equipment, including calculators, typewriter and extended daily use of a personal computer including but not limited to the basic principles of payroll processing and computerized payroll systems, specifically spreadsheets (Excel); ability to interpret and apply complex policies and pertinent laws, rules and regulations related to payroll, leaves, claims and other deductions; to make mathematical calculations with speed and accuracy; to exercise diplomacy, tact and good judgment; knowledge of basic mathematics involving addition, subtraction, multiplication and division; ability to understand and accurately compile and prepare complete reports and compose business letters.

SUBMIT APPLICATIONS TO: CITY OF GARDENA PERSONNEL OFFICE
1700 W. 162ND STREET, GARDENA, CA 90247
24-HR. JOB LINE: (310) 217-9515 /www.ci.gardena.ca.us

C I T Y OF G A R D E N A
1700 WEST 162nd STREET / GARDENA, CALIFORNIA 90247-3778 / (310) 217-9509


ADMINISTRATIVE AIDE
FINAL FILING DATE: FRIDAY, MAY 29, 2009, 4:00 P.M.
OPEN/COMPETITIVE

$3,627 $3,808 $3,998 $4,198 $4,408


THE POSITION
Under general supervision, performs professional duties in assigned administrative areas; exercises responsibility for researching facts and gathering data regarding assigned administrative activities and projects; assumes and performs related responsibilities and duties as required by department, such as complaint follow-up, monitoring departmental statistics, surveys, special projects, assists with budget, special reports and related duties.

REPRESENTATIVE DUTIES
Researches assigned administrative functions, problems and/or various projects; surveys systems and procedures; makes studies of programs and prepares analytical reports; recommends alternatives and courses of action for policy approval, and upon approval, maintains, coordinates and supervises particular assigned operating activities.

ORGANIZATIONAL RESPONSIBILITIES
Individuals in this position are considered to be administrative generalists and may be assigned specific activities within the broad range of administrative operations in any given department, including but not limited to, the supervision of part-time personnel, preparation of narrative and flow-chart reports and statistical analyses. Position may be rotated. Depending on the department assigned, this position may be designated as Confidential.

EDUCATION AND EXPERIENCE
Bachelor's Degree in business, finance, public administration or related field preferred. Relevant work experience and college training in a related field or any combination of education and experience that demonstrates the skill level required.

KNOWLEDGE AND ABILITIES
Knowledge of the principles of professional administration, including the specialized areas of finance, budget, personnel, purchasing, management controls and reporting, statistics, administrative research and analysis, and program planning; of municipal organization and programs, local government relationships and community organization and community relations. Must have the ability to analyze complex administrative problems and detailed record systems; to prepare complete, well-organized and logical reports; to maintain effective working relationships with officials, employees, and the public; to assist, coordinate and supervise the work of others; to exercise sound judgment and to work under pressure; to devise new administrative methods, streamline procedures, and effect management control.

SKILLS
Computer skills required; must be proficient in Microsoft Office. Bilingual ability is highly desirable (Gardena is a multi-ethnic community with a variety of languages.)

PHYSICAL DEMANDS AND WORKING CONDITIONS
Work is performed in a busy office environment with frequent interruptions. Office work requires sitting for prolonged periods of time and using a computer keyboard and screen. Physical demands include standing, kneeling, bending, twisting, reaching and grasping in the performance of duties. Field work requires driving, sitting, standing and walking.

LICENSE
Must have and maintain a valid Class C California Driver's License.

SPECIAL CONDITION
This is an entry-level position requiring a high degree of abstract intelligence, analytical ability, interest in the public service, and a professional attitude.

THE EXAMINATION
The examination may consist of a written exam (pass/fail), a skill or practical test (pass/fail), and an oral interview. A minimum score of 70% must be attained on the oral interview in order to qualify for the Eligibility List. The examination process may be changed as deemed necessary by the City Personnel Officer.



(over)


FILING, SELECTION & TESTING PROCESS
To apply, submit a City of Gardena Employment Application to the address below. Incomplete or illegible applications will not be accepted. No FAX or E-mail copies. Applications must be received in the Human Resources Office by the filing deadline. Postmarks are not accepted. All applications will be reviewed and only those that demonstrate the best combination of qualifications and experience in relation to the requirements of the position will be invited to participate in the examination process.
As a prerequisite to employment, the candidate will be required to pass a physical and drug screen exam and a criminal background check in accordance with City policy, which may include live scan and other job-related criminal background investigations.

AN EQUAL OPPORTUNITY EMPLOYER
THE CITY OF GARDENA DOES NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, NATIONAL ORIGIN, ANCESTRY, DISABILITY, MARITAL STATUS, AGE, SEX OR SEXUAL ORIENTATION.
THE CITY OF GARDENA MAINTAINS AND ENFORCES A ZERO-TOLERANCE POLICY RELATING TO SUBSTANCE ABUSE AND MAINTAINS A SMOKE-FREE WORKPLACE.

SUBMIT APPLICATIONS TO: CITY OF GARDENA PERSONNEL OFFICE
1700 W. 162ND STREET, GARDENA, CA 90247
24-HR. JOB LINE: (310) 217-9515 / www.ci.gardena.ca.us


EMPLOYEE BENEFIT PACKAGE

Provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. The City of Gardena has an Agency Shop Agreement with the Gardena Municipal Employees Association and enrollment in the Association is a condition of employment.

SALARY: The salary range is based on a 5-step merit system with new employees generally hired at the first step with progression to the second step upon successful completion of a probationary period, with an annual review thereafter. Cost of Living Adjustment (COLA) is negotiated with the representative labor group and is separate from merit steps.

LEAVE: VACATION: 12 days per year, increasing with years of service.
HOLIDAYS: 12 fixed holidays per year plus additional 20 hours of Floating Holiday.
SICK LEAVE: 10 hours per month with no maximum accumulation.
RETIREMENT: The City participates in the Public Employees’ Retirement System and currently pays the employee’s portion of 7% towards retirement (2% @ 55).
HEALTH INSURANCE: Medical, vision, prescription and dental coverage is provided. City currently pays the premium for employee plus one dependent.
LIFE INSURANCE: $15,000 Group Term Life Insurance policy paid by City; optional coverage available;
TUITION REIMBURSEMENT: $1,500 per fiscal year for tuition and books for approved courses.
DEFERRED COMPENSATION: Available to interested employees.
CREDIT UNION: Savings and loan services are available through the South Bay Credit Union.
IMMIGRATION REFORM & CONTROL ACT OF 1986: In compliance, all new employees are required to provide documentation verifying identity and entitlement to work in the United States.
THE GARDENA COMMUNITY: Located just 13 miles south of metropolitan Los Angeles in the South Bay area of Los Angeles County, Gardena is strategically located near the intersection of the Harbor (110), San Diego (405) and Gardena (91) Freeways. Gardena is a General Law City, incorporated in 1930, and operates under the Council-Manager form of government with five City Council Members elected at large. The City Clerk and City Treasurer are also elected. Gardena encompasses 5.95 square miles with an ethnically diverse population of approximately 62,000. Gardena, the “All-America City,” is a mixed residential and business community with City government that prides itself in providing a full range of quality services to the community.
ADMINISTRATIVE AIDE
FINAL FILING DATE: FRIDAY, MAY 29, 2009, 4:00 P.M. OPEN/COMPETITIVE
Posted 04/30/09