we can buy subarus and mod them with thousands of dollars but we argue over a 20 dollar fee? lol. id pay anything as long as the event is worth it...

 

I have no problem paying $20 for entry. Food was great the last 2 events I went to, Why change whats worked fine In the past now?

 

Where is the option for beermakers? :offended:

 

You slinging at TI? I'm in bro

 

That'd be highly illegal (and nearly impossible to brew that much). You're always welcome to swing by the house for a pint though (although I currently don't have anything ready).

 

Lemme know when. Gotta bring you back the spray collar.

 

I'm down for 20 for a once a year deal. It's like our own subie fest, and it saves the gas of going to socal. I can't promise anything till it gets closer to the date but if we do grill, granted I can make it of course, I'd be more than happy to help with the BBQ or any other task needed.

 

This staying on topic thing is tricky...

The food situation always ends up being a total ****storm.

I honestly think the best way to do it is to have entrance and food separate the same way any other event would be. The trick is to find a food vendor that can come out on site and cook and sell food. The best think I can think of would be the MoGo truck which has been getting pretty popular and the food is pretty good.

I am kinda surprised that TI charges for the space, but I guess for an even this size there is going to be a fee attached everywhere. It would be interesting to see what their policy is with noise and alcohol.

Ultimately, in a perfect world, I think the best way to run it would be have free entrance to a location that is primarily paved parking with some grassy areas near a large body of water with vendors (automotive and food) set-up to promote their business and potentially sell some products. Almost kind of a farmer's market style but set it up in a way that the cars that people come in are also featured as a part of the event and not tucked away in the distance. Keep it paved because, personally I am not a fan of dirt lots and I know there are a lot of cars that will have a hard time negotiating that kind of terrain even though they have the glory of AWD. I think one of the most important features is the body of water though. The water will keep the temps low and comfortable, even in the middle of august.

But then again, some believe that I have no idea what I am talking about.

 

I'm amazed at this nearly psychic input from you. After reading pages and pages of the ideas we're coming up with...

...but I have a question for you.

Do you place any value on intangible services?

What are you (if you were planning the event as you described) offering of perceived value to the vendors in order to justify them paying at least a couple hundred dollars MORE than in previous years? In this recession, you're expecting them to come up with the additional monies AND prizes for a charity raffle, in return for ???? How are you paying for the DJ?? How are you coming up to pay for the minimums for these catering trucks if they don't meet baseline sales??

We (the committee) on the other hand, are trying to spread the additional costs among those who attend. By making the ticket price inclusive, we can budget for the food, drinks, the location rental, among other costs, and allow the vendors to enjoy a better venue, a more comfortable location perhaps, and (hopefully) more members from having a central location.

Besides, IF there are any leftover monies, they would be donated to the charity that the committee selects - and that charity will be a reputable IRS-recognized non-profit.

 

From the information that I have, when I did this in '08, I asked for significantly less from the vendors than any other year.

I would try to gather as many vendors as possible. In this kind of set-up the costs (location, permits, music, catering baseline) would be fixed. I would take the cost and divide it up amongst the vendors, the more vendors the less I would ask from them. To me more vendors makes for a better event so it really is a win win. Granted it is hard to attract vendors to this event because there really isn't a lot of return on their investment, I think if they can be allowed to sell their products they may be more interested.

As far as a raffle and raffle prizes go, I wouldn't require prizes from the vendors but run it so that whatever money is generated by the raffle is given back to the vendors based on what they donated and potentially get more back than what the prize they donated was worth. Or the raffle could be set-up to have the proceeds go to charity as well.

I would estimate that the total costs will be around $4000 (which is generous), you get 20 vendors, you would only need to ask for $200 from each vendor which is way low. Yeah 20 is a lot and probably going to be hard to get but it's not that hard to get at least 10 and even with 10 you only need to ask for $400 and that is still less than the $600+ that has been asked of them in the past.

If you also consider that they will be able to not only promote their business but also sell products makes it a bit more attractive.


The real trick is to keep the costs fixed and low while still finding an adequate source of funds. One way, as described above is to go to the vendors, the other way is to go through ticket sales. You can generate a lot of money through ticket sales but it is a bit more of a gamble because you will need a lot of people to come. For a $4000 event you need at least 200 people to come and pay $20 to cover the costs. Granted this is also very possible. The best example is Wekfest. But Wekfest is open to a much larger audience than i-club.

 

I'm willing to pay 20 bucks to get in. I don't have my Subaru anymore but I made tons of friends here through the years and enjoy my time spent with everyone. As I said in other thread if I'm in cali at the time and not Oregon I will show up.

The way I look at it, I spent well over a $100 bucks last year between gas, parking fee, entrance fee and raffle tickets and so on. Bonus being by the water probably will attract more people to show up. Haven't looked at the rules of the site but will be nice if we can bring our pups this time. If not, of course I will go by the rules.

Would be nice if one of these years Subaru gets involved.. I know fat chance but would be cool. Also would be nice if the owners to this board would be involved to help out with costs some. If it wasn't for venders who pay to support this site and all of us users who come to the site they wouldn't have much of a site IMO!! If I am wrong here I apologize, I have always heard the site owners don't contribute to the annual meet. Would be cool if they helped out as a thank you to the venders for all they do around here. Could really help taking some of the load off of the venders if the site helped along with us paying more... Just my .02...

 

Jen ALL THAT

1- I would love to know if dogs are allowed at TI, it kinda sucked not being able to bring Kane the BAM the last couple years, but rules are rules.

2- I think it would be great if Subaru got involved. It was cool last year that there was a dealership there, maybe try to get more for this year? Or a rep from SOA?

3- I think the owners should be more involved as well. It is their site putting on this event and continually raising money for charity, so why not help contribute a little and make it easier to donate more?

All good points/thoughts IMO Jen

 

Uh, $600 in the past? Nein

 

The plan involves getting hard costs (site, insurance, restrooms, etc.) nailed down to a dollar figure. We'll distribute the costs between the vendors and the participants. Putting on an event like this requires that we divide some of the "hard costs" and factor it into the ticket pricing, so that the vendors are NOT bearing the entire cost of hosting this event.

Extra monies collected by (hopefully) higher than projected ticket sales will be turned over to a non-profit charity. I'm not in this to profit, and am working with people who are of a like mind.

 

That sounds very reasonable.